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BevSyncBevSync
Features

Everything you need to run a profitable bar program

From inventory counts to POS integration, BevSync gives you complete visibility into your beverage operations.

Inventory Management

Count bottles by location and storage area. Track variance between physical counts and POS sales. Get automatic reorder suggestions based on par levels and consumption velocity.

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Full, partial, and spot check counting modes
Mobile-optimized interface for rapid bottle counts
Storage area organization (bar, back bar, walk-in, etc.)
Automatic reorder suggestions based on par levels
Real-time collaboration during counts with presence indicators
Dead stock detection and alerts

Pour Cost Optimization

See your true pour cost for every product, factoring in rebates, brand support, and multi-serve pricing. Set targets by category and get real-time performance gauges.

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True pour cost per product factoring in rebates and support
Set targets by category (well spirits, premium, wine, draft)
Real-time performance gauges on your dashboard
Multi-serve pricing (shot, cocktail, bottle service)
Blended pour cost weighted by sales mix
Recipe cost calculator for cocktail programs

Brand Deal Tracking

Create and monitor brand deals — cash rebates, depletion allowances, marketing support, volume commitments. Track fulfillment progress and get alerts when deals are at risk.

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Cash rebates, depletion allowances, and marketing support
Volume commitment tracking with fulfillment progress bars
Deal-at-risk alerts when purchasing velocity is behind pace
Expiration reminders and deadline management
Total unrealized support dashboard widget
Historical deal performance and ROI analysis

Distributor Price Comparison

Compare wholesale pricing across distributors side-by-side. Our shared catalog covers 3,000+ products with state-specific pricing from major distributors.

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Side-by-side pricing across all your distributors
3,000+ products in shared catalog with state-specific pricing
Savings opportunities surfaced automatically
Per-distributor account numbers and sales rep contacts
Coverage from Southern Glazer's, Breakthru, RNDC, and more
Switch recommendations with projected annual savings

POS Integration

Connect Toast, Square, Clover, Aloha, or Omnivore. Sales data syncs automatically every 15 minutes. Get theoretical usage and variance analysis without manual data entry.

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Toast, Square, Clover, Aloha, and Omnivore supported
Auto-sync pulls sales data every 15 minutes
Product mapping wizard with 90%+ auto-match rate
Theoretical usage calculations without manual entry
Variance analysis comparing sales to physical counts
Custom CSV/XML upload for unsupported POS systems

Reporting & Analytics

Generate pour cost analysis, variance reports, brand deal summaries, and more. Export as PDF, Excel, or CSV. Schedule reports daily, weekly, or monthly.

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9 report types: pour cost, variance, brand deals, and more
Export as PDF, Excel, or CSV
Schedule reports daily, weekly, or monthly
Executive summary for corporate/ownership reporting
Charts and visualizations in PDF reports
Location comparison and trend analysis

Multi-Location Management

Manage dozens of locations from a single account. Compare pour costs, pricing, and performance across venues. Assign team members with role-based permissions.

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Manage up to 50 locations from a single account
Compare pour costs and performance across venues
Copy product lists between locations instantly
Role-based permissions with per-location scoping
6 roles: Owner, Manager, Bartender, Accountant, Viewer
Centralized reporting with location-level drill-down
FAQ

Frequently asked questions

Everything you need to know about BevSync's features.

BevSync uses a five-step cost cascade: start with the distributor invoice cost, subtract rebates, subtract brand support (depletion allowances), calculate cost per ounce, then calculate cost per pour based on your recipe sizes. This gives you true pour cost, not the simplified version from spreadsheets.

BevSync integrates with Toast (API), Square (OAuth), Clover (OAuth), Aloha/NCR (file upload), and Omnivore/Micros (API). Any other POS can be supported via CSV or XML file upload. Sales data syncs automatically every 15 minutes for connected systems.

BevSync provides a mobile-optimized counting interface. Walk through each storage area and count bottles using the tenthing method for partial bottles. Counts typically take 15-18 minutes for a full bar. You can do full counts, partial counts, or spot checks.

Yes. Create brand deals with cash rebates, volume commitments, and marketing support. BevSync tracks purchasing velocity against targets, alerts you when deals are at risk of expiring unfulfilled, and calculates total earned vs. unrealized support.

BevSync offers 9 report types: pour cost analysis, variance reports, brand deal summaries, inventory valuations, location comparisons, dead stock reports, executive summaries, well product analysis, and distributor price comparisons. Export as PDF, Excel, or CSV.

Manage up to 50 locations from a single account. Compare pour costs and performance across venues side-by-side. Role-based permissions let you scope access per location — managers see their venue, owners see everything.

Ready to see it in action?

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